Privacy Policy

Last updated: 2025-02-

1. Who we are

Variana Systems (“we”, “us”, “our”) provides simulation and process-improvement software. Contact: contact@variana.eu.

2. Data we process

• Contact form: name, email, message content (for handling your enquiry).
• Business communications: emails and meeting notes during potential or active cooperation.
• Website telemetry: basic server logs for security and debugging (IP, user-agent, timestamps).

3. Purpose & legal basis (GDPR)

• Handling enquiries — Art. 6(1)(b)/(f) GDPR.
• Business relationship — Art. 6(1)(b) GDPR.
• Security & fraud prevention — Art. 6(1)(f) GDPR.

4. Retention

We keep contact enquiries for up to 24 months or as long as required to follow up on your request. Contractual data is retained according to legal obligations.

5. Sharing

We do not sell personal data. We may use trusted processors (e.g., secure email hosting) under data-processing agreements. Data may be disclosed where required by law.

6. Your rights

You may request access, rectification, erasure, restriction, portability, or object to processing. Contact contact@variana.eu. You may also lodge a complaint with your local Data Protection Authority.

7. Children

Our services are not directed to children and we do not knowingly process children’s data.

8. Changes

We may update this policy; the latest version will always be available at this URL.